​HB Downtown & Surf City Nights


POTENTIAL VENDORS

Apply by emailing surfcitynights@hbdowntown.com and include the products you would like to sell and a photo of your booth.  Currently there is a LONG waiting list.  When a space becomes available, vendors must comply with, and maintain, all required materials and permits. It is the vendor's responsibility to keep up-to-date on current rules and regulations.

The Huntington Beach Downtown Business Improvement District (HBDBID) has the right to limit the number of vendors in each category (Arts & Crafts, Non-Profits, or Commercial, etc.) in order to have a well-balanced street fair. Non-Competition Clause: No business entity shall offer goods or services that directly compete with HBDBID members.

CURRENT ​​VENDOR RULES AND REGULATIONS


General:
Surf City Nights is a HBDBID event held on the City of Huntington Beach streets. City and HBDBID rules and regulations MUST be followed by vendors to ensure it is a family-friendly and safe event.  Surf City Nights is under new direction since May 2018.  Previous rules and regulations may not still apply. Read the following carefully.

At the discretion of the City of HB, or the HBDBID, a vendor may be terminated immediately if an action, or rule violation by the vendor, or his/her employees, is serious, or jeopardizes the safety of other vendors, or the public. Other violations will result in: 1st Time: Written warning; 2nd Time: Termination from venue without refund of any type.

NO smoking is allowed in the closed street area of Surf City Nights. NO alcohol consumption or illegal drug use in the vicinity of the booth by vendors or their employees. This includes during set-up and tear-down. 

SECURITY - YOUR BOOTH AND CONTENTS REMAIN YOUR RESPONSIBILITY. Neither the HBDBID nor the City of Huntington Beach assumes responsibility for injury to persons, or loss or damage to any property of the vendors or entertainers, including theft and shall not be responsible or liable for any injury or loss that may arise or come to the vendor/entertainer, or his/her employees or goods, for any cause whatsoever. All insurance must be kept current and paid for by the Vendor. Vendor relieves the HBDBID and the property owners of all responsibility in connection with the safekeeping of property during the event. 

All contact information as signed on the vendor contract will be used for the sole purpose of communication between HBDBID and the listed vendor. We do not sell any information to third parties. It is the applicant’s responsibility to contact the HBDBID office for any changes, alterations or amendments to the original application.  Vendors must provide valid phone numbers and email addresses to participate in the Street Fair.

In the instance of rain, the HBDBID will decide whether or not to cancel the street fair by 12 pm. It is the participant’s responsibility to contact the HBDBID to find out the status of the event. If a vendor chooses not to participate due to weather, the vendor will not receive a credit. A rain credit will be given if event is canceled by the HBDBID only.

Surf City Nights will continue during all holiday seasons, except when the event falls on Christmas Day, New Year’s Day or Fourth of July, or by request from the City of Huntington Beach. In the event this occurs, a credit will be placed with those pre-paid vendors. 

Notify the HBDBID office not less than 24 hours before the market if you will be absent and whether your booth will be empty. You must let us know who is your fill-in vendor in writing. Fill-in vendors need to comply with HBDBID rules and regulations and must be approved by the HBDBID. This is a requirement. 

Set-up/Tear-down/Vehicles

All set-up must be completed between 2:30 p.m.-4:30 p.m. and all vehicles need to be moved from the street by 4:45 PM.  NO VEHICLES WILL BE ALLOWED TO REMAIN ON FAIR-UTILIZED STREETS. Set-up will begin when the entire street is clear of all public and police vehicles.

Vendors cannot enter with their vehicles into the Street Fair area without a pass from the HBDBID on their dashboard.  Oversized vehicles require a special pass to park on the street.

Vendors must park in their assigned space and unload their products, then park in the structure, before returning to build their booths. No double parking allowed. Do not block fire lanes. Drive slowly during set-up and take-down. 

Vendors receive one parking validation per booth. Vendors may park in the city structure on 3rd between Walnut and Olive, or The 5th and PCH structure on 6th between PCH and Walnut. Notify the Event Coordinator if you need parking passes. You will be billed for the passes and payment must be received by the first Tuesday of the month.

NOTE: Vendors arriving after 4:00 pm on Tuesday are considered as a “NO SHOW” and the booth space will be forfeited for the week. Fees will be non-refundable. 

ALL VENDORS ARE REQUIRED TO STOP SELLING AT 9:00 PM. 

Tear-down must begin at 9:00 p.m., no sooner, unless directed by the HBDBID.  No vehicles will be allowed on the street until this time. Vendors will need to tear-down their booth in its entirety before retrieving their vehicles to pack-up.

Do not block the road while you are packing or unpacking your vehicle.  

Booths:
The HBDBID offers 10x10 spaces only, no larger booths are allowed. If you want to expand, you need to speak with the HBDBID office and additional fees may apply. Everything must be in the booth and not outside the 10x10 area. 

Booths must be placed inside the red fire-line marking on the street. The back legs of the booth must be as close to the curb as possible. 

Clean and well-maintained canopies are required for each vendor and tablecloths are required for tables. You may be asked to replace your canopy if it is not well-maintained and clean.

Weights are required for each canopy to protect against movement due to wind. 

All booths require signage with the business name that is on the vendor's City of Huntington Beach Business License.

No items or signs with foul language, or sexual content are allowed to be displayed in the booths – this is a family event.

HBDBID will NOT provide tables; shelving; rain coverings; garbage bags; extension cords; power strips; lighting etc. 

The HBDBID does not provide power for some booths. When electricity is provided, no more than four energy efficient light bulbs, or two strings of miniature LED lights, should be used unless battery powered. Ask about power service when you are assigned a booth.  You will need to have a power strip with an extension cord (50') for connection services and tape to ensure no one trips for some of the booths.  In case of a power outage, have a battery operated light available to light your booth.

No boxes, crates, or surplus supplies of any kind can be stored behind the booths unless it is small, completely covered, and looks clean. No storage is allowed on the sidewalk. 

Periodically bag booth trash and keep it hidden during market hours. 

Vendors are not allowed to sell their merchandise outside of their booth at any time.  

No booth may be left unattended during hours of operation. 

​No loud music will be allowed in the vicinity of your booth. 

All original craft vendors shall be limited to hand-made or hand-decorated items. No YARD SALE type items are allowed. HBDBID reserves the right to demand removal of any item from display or sale for any reason whatsoever. Fireworks of any type are forbidden as is Silly String, pop ball guns, knock off or illegal items, etc. Any change or additional merchandise other than on original application must be submitted for approval.  Knives, swords, or any sharp objects must be kept out of reach of children.

Food Booths:
On-site prepared food items shall be restricted to the assigned vendor space only. Prepackaged foods must be totally sealed.  

Food Vendors are required to cover the ground with tarp style materials that covers their entire booth area. 

Do not leave boxes next to city trash cans. You are responsible for removing your trash and cleaning up any spills. 


All areas must be kept clean and sanitary. Do not dump any food, water, grease, ashes, etc., in the street gutters, storm drains, lots or parking areas. 


Food booth employees are prohibited from having direct contact with animals while on duty. Animals should not enter the fair areas where there are food sales. 

Food Certificate/Health Requirements:
Prepackaged food vendors must have a health department permit and approval as required by State of California. All food sampling booths are required to have a trash can. It must be placed in front of your booth each night. No open or on-site prepared samples are allowed unless permitted by the County of Orange and following Health Department procedures. 

Booths that serve food that is not packaged must be located near a three compartment sink.

Growers must post necessary requirements as issued by the State of California on the back corner of the booth. It must be visual from the front of the booth during the entire time of the event.

Vendors must have the following on record with the HBDBID and copies maintained in their booth as required:
• Department of Agriculture Certificate-for Farmers
• Orange County Health Permit - Food Booths
• Food Handlers Card - Everyone in a food booth must have it in their possession at all times

Requirements-All Vendors
• City of Huntington Beach Business License
• Insurance - Vendors need to indemnify and hold harmless Huntington Beach Downtown Business Improvement District

Payment:
All checks need to be made out to HBDBID and must include the legal business name and email address on it. It is the vendor’s responsibility to ensure payment is on time and that contact information is kept current.  Checks must be received by mail by the first Tuesday of each month.  Vendors may be asked to leave if payment is not submitted on time. Invoices from the old “waves system” are outdated, please ignore. 

Huntington Beach Downtown Business Improvement District (HBDBID)
315 3rd Street, Suite E Huntington Beach, CA 92648.
 

Office hours vary, call before arriving. HBDBID staff is present during the entire Surf City Night event, but the HBDBID booth has staff or volunteers available typically from 5-8 pm. 

The only website being maintained is hbdowntown.com  Other previous websites may contain outdated information.

(714) 536-8300  FAX-(714) 536-8383 www.hbdowntown.com

                                                HBDBID Manager: bidmanager@hbdowntown.com                                                                                                Event Coordinator: surfcitynights@hbdowntown.com​